Forms and Templates
List of Downloadable Forms and Templates
The Selection and Appointment Process
Documents Pertaining to Selection Boards
Declaration Form regarding Conflicts of Interest and Non-Discrimination (PSC Form No. 6) (Updated on 04/04/2023)
Consanguinity/Affinity Chart (Updated on 5 October 2017)
Declaration Form regarding Eligibility of Candidates (PSC Form No. 7) (Updated on 05/05/2026)
Declaration - Political/Trade Union Activities (PSC From 8) (Updated on 08/01/2021)
Assessment Sheet (Updated on 30/11/2023)
Selection Board Report (Updated on 24/02/2026)
Result Sheet (Updated on 18/09/2025)
Declaration by Secretary to the Board PSC Form 9 (Updated on 13/02/2026)
Standard Application Form
Public Service E-Forms
Templates for Newspaper Adverts
Adverts published in the newspapers are to confirm to the specifications shown here.
The templates to be used for such adverts are available for downloading and editing of text as necessary here (ENG) - (text is only given by way of example).
Templates for Letters of appointment, letters of assimilation and letters of assigment
- Letter of Indefinite Appointment - applicable in the case of an appointment to a substantive grade, to an indefinite position or as ‘Officer in Grade’ (last updated on 06 November 2025)
- Letter of Appointment in a Scale 5 Position where there is no objective reason i.t.o. S.L. 452.81 (last updated on 06 November 2025)
- Letter of Definite Appointment in the case of external recruits - applicable in the case of an appointment to a position where there is an objective reason in terms of S.L. 452.81(last updated on 04 October 2024)
- Letter of Appointment on Definite Assignment Basis in the case of existing officers - applicable in the case of an appointment to a position on a definite assignment basis where there is an objective reason in terms of S.L. 452.81 (last updated on 04 October 2024)
- Specimen Letter of Assimilation - ENG (last updated on 03 June 2021)
- Specimen Letter of assignment following call for Expression of Interest - ENG (uploaded on 24 March 2023)
- Letter of Promotion through Colloquium - (uploaded on 06 November 2025)
- Letter of Progression through Colloquium - (uploaded on 25 February 2025)
Other Templates
- The form for the creation/re-designation/abolishment of (1) Assistant Director Positions and (2) Other Positions on a Definite Contract (not Director General, Director and Assistant Director in the Public Service), ie Annex 8a to MFIN Circular No.1/2015 entitled 2016 - 2018 BUSINESS AND FINANCIAL PLANS dated 26 February 2015 is available for download by clicking here.
- Eligibility Benchmarks for Positions (last updated on 07 May 2025)
- Specimen Letter to Selected Candidate (last updated on 06 August 2024)
- Declaration prior to appointment in the Public Service (last updated on 06 August 2024)
- Confirmation of Appointment
- Specimen Expression of Interest (last updated on 16 March 2021)
- Reasonable Accommodation for Registered Persons with Disability
- Performance Rating Report
- Appraisal Report – Promotion, Progression (last updated on 13 March 2019)
- Specimen Letters of Progression (last updated on 29 November 2024)
- Agreement with Expatriate Staff & General Conditions (Last updated on 20 September 2022)
- Specimen Contract for Casual Substitutes
- Performance Agreement for Assistant Directors and Four-Year Plan Template (last updated on 27 August 2020)
- Specimen Extension of Assignment/Contract under the same Terms and Conditions
- RRC Application Form
- RRC Medical Report
- RRC Declaration
- Letter of Engagement as Executive Secretary with a Local Council in the case of an internal appointee (uploaded on 1 August 2023)
- Letter of Engagement as Executive Secretary with a Local Council in the case of an external appointee (uploaded on 1 August 2023)
- Extension/termination of the probationary/trial period (updated on 8 July 2026)
Templates regarding engagement on a person/position of trust basis
Form for the engagement of Persons or Positions of Trust - Updated in February 2020
Template A1 - Standard Agreement - Full-time Basis - Contractee engaged on a person of trust basis [non-Public officer/ Public employee] - Updated in June 2020
Template A2 - Standard Agreement - Part-time Basis - Contractee engaged on a person of trust basis - [non-Public officer/ Public employee] - Updated in June 2020
Template A3 - Standard Agreement - Full-Time Basis - Contractee Engaged On A Person Of Trust Basis [Retired Public Officer/Retired Public Employee] - Updated in June 2022
Template A4 - Standard Agreement - Part-Time Basis Contractee Engaged On A Person Of Trust Basis [Retired Public Officer/Retired Public Employee] - Updated in June 2022
Template B1 - Standard Agreement for the engagement of a Policy Consultant on a person of trust basis (non-Public Officer/non-Public employee) - Updated in June 2020
Template B2 - Standard Agreement for the engagement of a Policy Consultant on a position of trust basis (Public Officer/Public Employee) - Updated in June 2020
Template C1 – Secretariat Contract – Public Officer - Updated in December 2022
Template C2 – Secretariat Contract – Public Employee - Updated in June 2026
Template C3 – Secretariat Contract – staff recruited externally from outside the Public Service and Public Sector - Updated in June 2026
Template C3 OPR – Secretariat Contract - Updated in June 2026
Template C4 - Retired Public Officer or Public Employee recruited from outside the Public Service and Public Sector - Updated in June 2026
Template C4 OPR - retired Public Officer or Retired Public Employee recruited from outside the Public Service and Public Sector only - Updated in June 2026
Template C5 - Secretariat Contract - Public Officer - Updated in December 2022
Template C6 - Secretariat Contract - Public Employee - Updated in June 2026
Template C7 - Secretariat Contract - staff recruited externally from outside the Public Service and Public Sector - Updated in June 2026
Template C7 OPR - Secretariat Contract - staff recruited externally from outside the Public Service and Public Sector only - Updated in June 2026
Template C8 - Retired Public Officer or Public Employee recruited from outside the Public Service and Public Sector - Updated in June 2026
Template C8 OPR - retired Public Officer or retired Public Employee recruited from outside the Public Service and Public Sector only - Updated in June 2026
Template C9 - Secretariat Contract - Public Officer Personal Driver / Security Officer - Updated in December 2022
Template C10 - Secretariat Contract - Public Employee Personal Driver / Security Officer - Updated in June 2026
Template C11 - Secretariat Contract - staff recruited externally from outside the Public Service and Public Sector Personal Driver / Security Officer - Updated in June 2026
Template C11 OPR - Secretariat Contract - staff recruited externally from outside the Public Service and Public Sector only Personal Driver / Security Officer - Updated in June 2026
Template C12 - Retired Public Officer or Public Employee recruited from outside the Public Service and Public Sector Personal Driver / Security Officer - Updated in April 2022
Template C12 OPR - retired Public Officer or retired Public Employee recruited from outside the Public Service and Public Sector only Personal Driver / Security Officer - Updated in April 2022
Template D1 - Tenure in a Higher Scale / Grade of Public Officers serving in positions within Ministers' / Parliamentary Secretaries' Secretariats and other Designated Offices - Updated in September 2024
Template D2 - Tenure in a Higher Scale / Grade of Public Sector Employees serving in positions within Ministers' / Parliamentary Secretariat' Secretariats and other Designated Offices - Updated in September 2024